Privacy Policy

Our Commitment to Privacy:

YWCA Saskatoon (“YWCA”) is committed to protecting the privacy of its employees, members, stakeholders and those we serve. We value the trust placed in us by the Saskatoon community and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that has been given to us.

Personal Information the YWCA Collects:

Canadian privacy legislation defines “personal information” broadly as information about an identifiable individual or as information that allows an individual to be identified. For the purposes of this policy, personal information means information about an identifiable individual as defined in applicable privacy legislation. Generally speaking, personal information does not include what is considered business contact information: name, title or position, business address, telephone number, facsimile number or e-mail address.

The YWCA Gathers and Uses Personal Information for the Following Purposes:

  1. To process applications for Health & Wellness Centre memberships.
  2. To process registrations for classes and day camps.
  3. To process applications for residency and support services in any of our housing units.
  4. To process registrations for the Child Development Centre.
  5. To process applications for services of the Employment and Learning Centre.
  6. To process applications for YWCA membership and volunteering.
  7. To compile profiles on directors and members of committees.
  8. To solicit and process donations and to issue tax receipts.
  9. For any other purpose to which consent is given.

The YWCA’s Privacy Practices:

The YWCA shall in all respects comply with applicable privacy legislation. The agency’s privacy practices are designed to achieve this. Therefore, in the course of collecting, using and storing personal information, the YWCA will ensure that:

Consent to the collection, use, retention and disclosure of personal information must always exist. In obtaining consent, the purpose(s) for the collection, use and/or disclosure will be obvious by the very nature of the transaction, or, if not, the purpose will be stated either at the time or before the information is collected.

Any further use of this information is subject to consent, and the YWCA routinely offers individuals the opportunity to opt not to have their information used for purposes beyond those for which it was explicitly collected.

Information will be carefully protected from inappropriate or unauthorized use.

Internally, access to personal information is based only on the need to deal with the information for the reason(s) for which it was collected.

Personal information is stored in secured locations and on servers controlled by the YWCA or at the offices of our service providers. Specific safeguards (physical, organizational and technological) are in place to ensure that the information is not shared or disclosed more widely than is necessary to achieve the purpose(s) for which it was collected and to meet specific legal obligations. When personal information is no longer needed (relating to the reason(s) for which it was collected), it will be appropriately destroyed.

Individuals have the right to access their personal information which the YWCA has on file and to challenge it accuracy, if necessary.

The YWCA may disclose personal information to:

  1. Service providers, including an organization or individual retained by the YWCA to perform functions on its behalf (i.e. data processing, office/professional services, document management, etc.).
  2. Volunteers/staff who act as adjudicators on behalf of the YWCA in assessment of applications for funding or to assess applications to volunteer.
  3. Other charitable organizations, with consent.
  4. Other service providers with whom the YWCA has collaborative agreements (i.e. Saskatchewan Ministry of Social Services, Canada Saskatchewan Employment Services, Saskatoon Health Region, etc.).
  5. Any other parties where consent to such disclosure is provided or where disclosure is required or permitted by law.

Where personal information is transferred to outside service providers, all reasonable steps will be taken to ensure that any such provider has personal information procedures and policies in place that are at least comparable to those of the YWCA.

The YWCA’s Web Site:

The YWCA uses the appropriate technological safeguards to protect all personal information that is received on-line.

When a visit is made to our web site, our web server automatically logs (records) domain name and standard information about the operating system and web browser being used, as provided by the web browser. This information is used for statistical purposes to help us manage our site; it does not identify an individual in any way. We do not use “cookies”. Our web site may contain links to other web sites which are provided as a convenience only. Third party web sites may have different privacy policies and practices than the YWCA and the YWCA has no responsibility for such third party web sites.

Access to Information/Inquiry/Complaint Process:

Any person whose personal information is held by the YWCA has:

  • a.The right to know of the existence of such personal information and to have access to that information to ensure that it is accurate, and
  • b.The right to complain if that personal information is improperly collected, used, stored or disclosed.

Complaints and/or inquiries pertaining to the YWCA/s Privacy Policy or procedures can be directed to Barb Macpherson, Chief Privacy Officer at bmacpherson@ywcasaskatoon.com. Requests in writing can be sent to:

Chief Privacy Officer
YWCA Saskatoon
510 – 25th Street East
Saskatoon SK S7K 4A7